Terms and Conditions for Hiring Notton Village Facilities
The Village Halls, and the Sports and Social Pavilion are available for hire to the public for both regular and one-off events.
We want all our hires to go smoothly and for all Groups or Individuals to enjoy The Facilities they have rented to the full. To help this happen, and to make sure The Facilities are kept in good order for future users, here are the Terms and Conditions which Hirers accept as part of their hire agreement.
The Village Halls, and the Sports and Social Pavilion are available for hire to the public for both regular and one-off events.
We want all our hires to go smoothly and for all Groups or Individuals to enjoy The Facilities they have rented to the full. To help this happen, and to make sure The Facilities are kept in good order for future users, here are the Terms and Conditions which Hirers accept as part of their hire agreement.
The Hirer;
- shall contact the Booking Clerk to discuss their requirements and the Booking Clerk will provide details of availability, prices, and methods of payment.
- may be required to either pay in full prior to the commencement of the hire, or pay a £50 non-returnable deposit to secure booking of the Facilities.
NOTE: If only part of the hall is booked the hirer(s) may share the kitchen/facilities with others. - may be required to pay a Bond prior to the commencement of the hire which is refundable after the hire period, subject to the Facility being left in a clean and acceptable condition.
- must be over 21 years of age and shall remain on site during the entire period of the hire.
- will not be permitted to hire The Facilities for teenagers' parties.
- shall ensure no activities are carried out which contravene laws relating to betting, gaming, and lotteries.
- will make arrangements with the Booking Clerk regarding opening and closing of The Facilities. Securing the premises at the end of the hire is the responsibility of the Hirer.
- should note that the kitchens are not suitable for food preparation.
- should ensure that the period of hire is sufficient for setting up prior to their event and for clearing away afterwards. It may be possible for setting up to be done the evening before an event but this must be arranged in advance with the Booking Clerk.
- must inform the Booking Clerk if alcohol is to be consumed at an event, irrespective of whether it is to be paid for. Failure to do so will make the Hirer liable to prosecution.
A mandatory licencing charge of £22.60 will be levied by the Booking Clerk. - is responsible for tidying and cleaning all The Facilities hired after their event and returning chairs, tables, etc to store cupboards. This includes returning any moved or rearranged furniture to accommodate the hire requirements back to the original layout.
- shall ensure The Facilities are left in the same condition as they were found because the Management Committee does not have The Facilities cleaned every day.
- shall ensure that nothing is allowed during their hire which may endanger users of the building, fabric or fittings of The Facilities.
- shall ensure when hiring the Pavilion that all vehicles remain on the hardcore at all times and do not drive over grass/sports field areas at any point.
- shall indemnify Notton Village Hall Management Committee against the cost of repair of any damage incurred as a result of the hire. Repairs for any damage will be charged to the Hirer at cost plus 20% handling fee.
- shall take care not to cause a nuisance to adjoining residents, shall keep all doors closed if playing music, and shall ensure that the premises are vacated by midnight.
- shall ensure the doors opening from the Halls onto the Tennis Courts are used only in case of emergency for Fire Escape purposes. Hirers may not use or enter onto the Tennis Courts in any other circumstances.
- shall ensure that for regular bookings, all equipment used during the hire period is removed from the premises after the hire. No property associated with the hire may be stored in the Facility storerooms or cupboards unless by prior arrangement and agreement with the Booking Clerk.
- will ensure that any parking during the hire period does not obstruct the Hall’s main entrance or the fire exit, or the access to the sports field. There are 27 marked parking bays in the Village Hall car park adjoining the Hall where vehicles are parked at the owners’ own risk.
- shall ensure that all refuse is bagged and left in the appropriate wheelie bins. Litter must not be left in or around the premises.
- confirms that by accepting these terms and conditions their personal data may be used by the Village Hall Management Committee in accordance with the Privacy Policy, published here Privacy Policy
NOTE: The Facilities are licensed for the playing of recorded music by PRS and PPL, and television reception.
WiFi code available on request.
NOTE: The Village Hall Management Committee reserves the right to cancel bookings should the Facilities become unusable for any reason, or if they suddenly required for use as a Polling Station. The Committee will not be held liable for any losses incurred as a result.
Version 14. January 2023
