Terms and Conditions for Hiring Notton Village Halls
The Village Hall is available for hire to the public for both regular and one-off events.
We want all our Village Hall hires to go smoothly and for all Groups or Individuals to enjoy the facilities they have rented to the full. To help this happen, and to make sure the facilities are kept in good order for future users, here are the Terms and Conditions which Hirers accept as part of their hire agreement.
We want all our Village Hall hires to go smoothly and for all Groups or Individuals to enjoy the facilities they have rented to the full. To help this happen, and to make sure the facilities are kept in good order for future users, here are the Terms and Conditions which Hirers accept as part of their hire agreement.
The Hirer;
The Village Hall Management Committee reserves the right to cancel bookings should the Hall become unusable for any reason, or if it is suddenly required for use as a Polling Station. The Committee will not be held liable for any losses incurred as a result.
Hiring the Hall - T&Cs v07 2019-11
- shall contact the Booking Clerk to discuss their requirements and the Booking Clerk will provide details of availability, prices, and methods of payment.
- may be required to either pay in full in advance, or pay a £50 non-returnable deposit to secure booking of the small hall, the large hall, or the whole building.
NOTE: If only part of the hall is booked the hirer(s) may share the kitchen and other facilities with others. - must be over 21 years of age and shall remain on site during the entire period of the hire.
- will not be permitted to hire the Hall for teenagers' parties.
- shall ensure no activities are carried out which contravene laws relating to betting, gaming, and lotteries.
- will make arrangements with the Booking Clerk about opening and closing the Hall. Securing the premises at the end of the hire is the responsibility of the Hirer.
- should note that the kitchen is not suitable for food preparation.
- should ensure that the period of hire is sufficient for setting up prior to their event and for clearing away afterwards. It may sometimes be possible for setting up to be done the evening before an event but this must be arranged in advance with the Booking Clerk.
- must inform the Booking Clerk if alcohol is to be consumed at an event, irrespective of whether it is to be paid for. Failure to do so will make the Hirer liable to prosecution. A licensing charge of £22.60 will be levied by the Booking Clerk.
- is responsible for cleaning the hall(s) and kitchen after their event and returning chairs, tables, etc to store cupboards.
- shall ensure the facilities are left in the same condition as they were found because the Management Committee does not have the Hall cleaned every day.
- shall ensure that nothing is done during their hire which may endanger users of the building or the fabric and fittings of the Hall.
- shall indemnify the Notton Village Hall Management Committee against the cost of repair of any damage. Repairs for any damage will be charge to the Hirer at cost plus 20% handling fee.
- shall take care not to cause a nuisance to adjoining residents, shall keep all doors closed if playing music and shall ensure that the premises are vacated by midnight.
NOTE: The Hall is licensed for the playing of recorded music by PRS and PPL, but the Hall does not have a television licence, or a WiFi connection. - shall ensure that for regular bookings, all equipment used during the hire period is removed from the premises after the hire. No property associated with the hire may be stored in the Village Hall storerooms or cupboards unless by prior arrangement with the Booking Clerk.
- will ensure that any parking at the village hall during the hire period does not obstruct the main entrance or the fire exit, or the access to the sports field. There are 27 marked parking bays in the Village Hall car park adjoining the Hall where vehicles are parked at the owners’ own risk.
- shall ensure that all refuse is bagged and left in the big wheelie bin in the car park. Litter cannot be left in or around the premises.
- by accepting these terms and conditions, confirms that their personal data may be used by the Village Hall Management Committee in accordance with the Privacy Policy.
The Village Hall Management Committee reserves the right to cancel bookings should the Hall become unusable for any reason, or if it is suddenly required for use as a Polling Station. The Committee will not be held liable for any losses incurred as a result.
Hiring the Hall - T&Cs v07 2019-11
